Projects Assistant

We are looking for a Project Assistant to manage clients’ work schedules, arrange assignments to various operational teams and serve as a liaison between the company and the client representatives.

Responsibilities

• Schedule regular team/client meetings and record decisions (e.g. assigned tasks and next steps)
• Break projects into doable tasks and set timeframes and goals for operatives.
• Create and update workflows.
• Prepare and provide project success documentation to internal teams and key stakeholders
• Order & manage resources, like equipment, support personnel, and software.
• Retrieve necessary information (e.g. user/client requirements and relevant case studies)
• Monitor project progress and address potential issues.
• Coordinate quality controls to ensure deliverables meet requirements.
• Measure and report on project performance.
• Act as the point of contact for all project participants.

Requirements

• Degree/Diploma in a business-related field. Added advantage if the qualification is in communication, marketing field.
• Working proficiency in computing skills.
• Sufficient knowledge of the marketing and advertising industry. (Certification is an added advantage)
• Excellent emotional intelligence.
• Excellent all-round communication skills
• Excellent interpersonal skills.
• At least 2 years of working experience as a Project Administrator, Assistant, Coordinator, or similar role.
• Hands-on experience with flowcharts, technical documentation, and schedules.
• Knowledge of project management software (e.g. Trello, HubSpot, click-up, or an equivalent)
• Solid organization and time-management skills.